Sep 16, 2014 Start Outlook and navigate to the 'Tools' tab at the top of the screen. Click on the 'Accounts.' Field from the drop down menu. In Outlook 2016 for Mac there will be buttons to choose from rather than a drop down menu. Select 'Accounts' from the options. How do I delete messages in Microsoft Outlook and have them deleted off of my server? I am using Microsoft Outlook for Mac 2011 Version 14.4.8. My server is Yahoo.
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In Outlook for Mac 2011, categories were local to the client. The category names assigned to items in the mailbox were part of the properties of the items, however the colors associated with the categories were stored only locally on the client. This means that the category names would roam with the mailbox when accessed on other clients, however the color associated with those categories would not roam, because the categories and colors were not part of the Master Category List. Outlook for Mac for Office 365 has a new feature so categories and category colors are now synchronized to the Master Category List (MCL) in the mailbox when connected to an Exchange mailbox. This allows the categories to roam with you between devices and clients.
Users in Outlook for Windows, OWA, and Outlook for Mac for Office 365 are able to view and modify the categories as they prefer in order to assign categories to mail, contact, and calendar items. The Master Category List will be referred to as the MCL in the remainder of this article. While utilizing the MCL to store categories is a great feature improvement in Outlook for Mac for Office 365, there are some caveats to be aware of with categories and category colors when you are importing data into Outlook for Mac for Office 365 from a PST or OLM file. Types of Categories First, understand that there are three types of categories in Outlook for Mac for Office 365: Master Category List (MCL) categories, local categories, and item only categories.